TERMS & CONDITIONS
FINAL PAYMENT DUE DATES:
2009 San Diego to Cabo Groove Cruise: Due July 3, 2009
All reservations must be paid in full by this date. Cabins not paid in full by this date will be charged a $50.00 per person late fee, and subject to cancellation.
2010 Miami to Bahamas Groove Cruise Jan 29-Feb 1 2010: Due October 16, 2009
All reservations must be paid in full by this date. Cabins not paid in full by this date will be charged a $50.00 per person late fee, and subject to cancellation.
Whet Travel/Groove Cruise Cancellation Policy
2009 San Diego Groove Cruise:
Now – July 3, 2009: $50 administration fee per person
July 3 – July 24, 2009: $200 per person
July 25 – August 21, 2009: 50% per person
August 22 to October 1, 2009: 100% per person - no refund
2010 Miami Groove Cruise:
Now – October 16, 2009: $100 fee per person
October 17 -- Nov 15, 2009 $200 deposit fee per person
November 16 -- December 29, 2009: 50% per person
December 30 – January 29, 2010: 100% per person - no refund
**Travel insurance is highly recommended to protect you against financial loss due to unexpected cancellations and travel emergencies. Please contact kathy@whettravel.com for travel insurance options.
*Cabin rates include accommodations, most meals, and most onboard amenities
*Included in your cost are $200 per person for Miami and $270 for San Diego to Cabo added for port charges, taxes, gratuities on San Diego only and entertainment fees
*On Miami Groove Cruise, a $12 per person per day service fee is not included and will be added to your onboard account. Gratuities are included on San Diego cruise.
*Promoter/Affiliate discounts are available and applicable only if promoter is registered with Whet Travel and the Groove Cruise affiliate program and discount code is given at time of booking.
*Deposit includes a non-refundable administration fee of $50 per person for all reservations.
*Administration fee of $50 for ALL name changes and adjustments made to cabins, including switching of existing names to new/existing staterooms
*Deposit due at time of reservation. Amount depends on date of booking and no cabins are held without full deposits.
*Final balance of charges due by date outlined on deposit invoice, website and these Terms and Conditions.
*Past due payments subject to $50 late fee based on cancellation policies below and cabin is subject to cancelation.
*Price subject to change at any time.
AGE REQUIREMENTS
- Royal Caribbean, Norwegian Cruise Lines and Carnival Cruise Lines shall refuse boarding to any guest under the age of twenty-one unless: (1) the guest is traveling in the same stateroom with an individual twenty-five years or older; (2) traveling in the same stateroom with their spouse (marriage certificate required); or (3) traveling with a parent or guardian in an accompanying stateroom.
AVAILABLE DISCOUNTS
- Organizers of groups of at least 10 people (5 cabins) can receive discounts. The organizer can also earn money or a free cruise for putting together the group. For full details, please click on Groove Cruise affiliates to the upper left on this site www.WhetTravel.com .
FEES, CANCELLATIONS AND TRANSFERS
The Groove Cruise does offer and RECOMMENDS that you consider travel insurance for your trip. Because of the nature and uniqueness of our event we have a strict cancellation policy. For more information regarding travel insurance please visit the Whet Travel web site at www.WhetTravel.com click on insurance.
- The person that places a reservation for The Groove Cruise is the "Lead" passenger and "owns" the reservation. They must agree in writing to any changes made to the reservation.
- Name changes can be made and will incur a $50 administrative charge up until 30 days prior to the cruise.
- The Lead Passenger is not allowed to change their name within the reservation.
- Changes to Lead Passengers after final payment date will be considered a Cancellation and is non-refundable.
- Any cancellation forfeits payments as per the cancelation policy. Please consider travel insurance to protect your trip.
- A reservation for the Groove Cruise is valid only for the person(s) named within as Guests and cannot be transferred.
Whet Travel Groove Cruise cancellation policy supersedes that of Royal Caribbean Norwegian Cruise lines and Carnival Cruise Lines.
FURTHERMORE:
The Groove Cruise is an entertainment cruise featuring a variety of musical artists and events. Purchasing a cabin on The Groove Cruise should not be construed as a concert ticket for any one particular artist, but rather an "event ticket". Although great measures are taken to avoid conflicting events, The Groove Cruise does not guarantee any guest the opportunity to see each and every performance. Should a contracted artist not join the cruise or perform on board The Groove Cruise, at its sole discretion, can replace that artist and is not obligated in any way to reimburse guests for the absence. The Groove Cruise, Royal Caribbean, Norwegian Cruise Lines and Carnival Cruise Lines reserve the right to change, postpone or abandon all or any part of the cruise program and to change the itinerary whenever advisable or necessary. In this case, The Groove Cruise will NOT be responsible for any loss or expenses caused by reason of such changes or abandonment. Refunds are not made to passengers who elect not to complete the cruise for any reason or cause whatsoever. By going on and participating the Groove Cruise, Whet Travel reserves the right to use your likeness for marketing purposes and/or otherwise without compensation to passenger.
ZERO TOLERANCE POLICY
Whet Travel INC has a zero tolerance policy regarding the use, possession, purchase or distribution of illegal controlled substances. Any violation of this policy will result in disembarkation from the vessel as well as the individuals being turned over to the local law enforcement officials for appropriate legal action. In such cases Whet Travel Inc. and the Cruise Line shall not be liable for any refund or other compensation or damages.
VENDING
Except for sponsors, NO VENDING OF ANY KIND IS ALLOWED during the Groove Cruise. As a result, any and all non-approved vending on the ship is prohibited. Please do not make t-shirts, hats, posters, jewelry or anything else to sell while enjoying the Groove Cruise. Anyone found in violation of this policy will have their unauthorized merchandise confiscated. This policy will be strictly enforced.
RESPONSIBILITY AND LIMITATION OF LIABILITY
Under these terms and conditions, liability by passengers for damage to or theft of luggage, personal property, delay, circumstances on board your cruise ship or elsewhere is limited. In addition, your right to recover in a legal proceeding will be based upon the applicable law and forum stated in the ticket voucher. You will find on board your cruise ship, independent concessionaires which Liricate shops, photography, gaming, etc. Whet Travel Inc. accepts no responsibility whatsoever for the actions of these independent concessionaires arising from your dealing with them. You must contact and deal or interact with them directly.
It is understood and acknowledged that Whet Travel Inc. is an outside, independent promoter and does not Liricate the vessel controlled and owned by the Cruise Lines nor the on shore venues. In consideration of participating and attending the Groove Cruise, you voluntarily assume all risks while onboard and off the vessel and release Whet Travel Inc. of and from any and all liability, actions, causes of action, suits, injury or death, loss or damage of property, claims, attorney’s fees and demands whatsoever that may be sustained by you while onboard or off of the vessel. This release shall be binding upon you, and your heirs, next of kin, executors and personal representatives.
Your decision to purchase and pay a deposit for this cruise program constitutes your acknowledgment of and consent to all of the terms and conditions of the brochure and website, including the limitations of liability described in it. All disputes and matters whatsoever related to or involving Whet Travel Inc., shall be governed by and litigated in the State of Florida in Miami Dade County.
CONDUCT AGREEMENT
Dear Travel Partner,
Thank you for booking the West Coast Groove Cruise onboard the Carnival Elation, sailing on 10/01/09. Carnival Cruise Lines (“Carnival”) appreciates your business and looks forward to welcoming your group on-board. In order to ensure that all Carnival’s guests on the sailing have an equal opportunity to enjoy their cruise, we would like to remind you of certain guidelines, and how they pertain to your group in particular.
Based on information that was gathered from your booking it is our understanding that your group is comprised of clients requesting “adult themed” activities and functions. The premise of your group is to attend private functions revolving around their specific interests and affiliation.
Carnival cruises attract a number of families with children and we strive to present a family atmosphere on board to ensure that all guests are comfortable with all facets of the cruise. Although we realize that this group consists solely of adults, we nonetheless expect the members of the group to recognize that minors are onboard and refrain from engaging in inappropriate conduct in public areas. Specifically, Carnival will not tolerate public nudity, fighting, or general lewd, inappropriate, or reckless behavior. As set forth in Carnival’s ticket contract, Carnival reserves the right to disembark any passenger whose behavior affects the comfort and enjoyment of other guests. No refund will be given in those circumstances.
In order to achieve balance we have strict policies that dictate what type of functions are allowed on board. Though functions may be scheduled as “private”, we always run the risk of exposure to the general population on board at some time. Keeping these goals and issues in mind we cannot allow the following:
- Private functions that include “strippers”, “exotic dancers”, or nudity of any kind.
- Private functions that include “adult themed” presentations (display of adult toys/products, demonstrations of exotic activities, etc.).
- Toga, Pajama, and other similar type theme parties.
- Costume Parties.
- Lingerie modeling.
- Music selections must be “PG” rated; Music with explicit lyrics is not allowed to be played in public or private venues.
- Flyers/Invitations are not to be passed out to guests on-board that have not booked through your agency. Carnival has a strict policy against solicitation of any kind.
As Carnival Cruise Lines continues our commitment to providing a family atmosphere on board for all guests we find it necessary to enforce our policies. Exceptions to these policies will NOT be considered. Please understand that we are advising all groups that approach Carnival with “adult themed” groups with our policies. Your group has not been singled out.
To ensure that all group guests are fully aware of our policies, each guest must review and agree to our Code of Conduct Notice which is attached. It is the responsibility of the Group Escort (Group Leader and /or Travel Agent) to acknowledge that every member of this group has reviewed and agreed to the Code of Conduct Notice to present to our ship staff should an incident occur. If any guest violates our policy they will be asked to disembark the vessel at the next port of call at their own expense.
Though this may present a challenge for you in restructuring your group’s program, we are confident that with your extensive experience and expertise that you will be able to provide a successful program for your clients. We appreciate your time and understanding in this matter, and look forward to coordinating a successful program.
We fully anticipate that the group will behave in accordance with Carnival’s rules and respect the other guests onboard.
By attending the Groove Cruise, you accept all Carnival and Whet Travel policies of Conduct.
CODE OF CONDUCT NOTICE
West Coast Groove Cruise Carnival Elation 10/01/09
We are pleased that you are sailing with us on your cruise vacation. As you know we are a Family Cruise Line and all of our onboard activities are set in a family friendly atmosphere.
We do have certain guidelines that need to be addressed in reference to your group. These guidelines are set forth in the Conduct Agreement signed by your Group Leader and attached hereto and incorporated herein, as well as in the passenger ticket contract. Failure to adhere to these requirements will not be tolerated.
As stated in Carnival’s ticket contract, Carnival will not tolerate any behavior, which affects the comfort, enjoyment, health and safety of other guests or of our crew. We reserve the right to refuse or discontinue passage to anyone, who in Carnival’s judgment is conducting themselves in a manner that adversely affects the cruise experience of others.
We strive to make sure all guests enjoy their cruise vacation in the family friendly environment we have created. As Carnival Cruise Lines continues our commitment to provide a family friendly atmosphere on board for all guests, it may become necessary to enforce our policies. Exceptions to these policies will NOT be considered. Please understand that we advise all groups that approach Carnival of our policies and that we are a family orientated cruise line.
By attending the Groove Cruise indicates your agreement to the guidelines set forth in the Conduct Agreement and Passenger Ticket Contract.
